Top 10 Meeting Management Software to Streamline Your Workflow

Since the COVID-19 pandemic, meeting management has become more critical than ever, particularly in remote settings. However, organizing meetings and using traditional techniques frequently results in misunderstandings and missed deadlines.  

So, here, meeting management software can help businesses avoid simplifying their meeting schedules.  

With so many options available on the market, you might need help choosing the best meeting management software. You need the best software to make scheduling easier, send invitations, and keep track of any particular information or your agenda items.  

Hence, in this article, we’ll explore 10 meeting management software that fits the need for meeting management solutions.  

What is Meeting Management Software?  

Meeting management software can help with all facets of holding a meeting, including planning, monitoring, and conducting the proceedings for both in-person and remote participants.   

To accomplish this, management meeting software has features for arranging digital calendar synchronization, creating and distributing agendas, facilitating discussion, recording meeting minutes, and generating action items to enhance accountability.  

An effective meeting management system reduces the time needed to set up meetings and facilitates sharing agenda items and other crucial information beforehand to maintain focus. These tools also enhance team cooperation, communication, and transparency with features like assignees and action items with deadlines.  

Top 10 Meeting Management Software  

Now that you are aware of what meeting management solutions are, let’s explore the top 10 software that you can use as per your requirements.  

Below, we’ll be providing a thorough information on each software, including its key characteristics, so you may choose the one that best fits your needs:  

• piLOBI  

Primarily designed as a visitor management solution, piLOBI also serves as an efficient meeting scheduling tool, simplifying the process of coordinating and managing appointments. By seamlessly integrating with your calendar, piLOBI ensures smooth scheduling and sends automatic reminders to all participants, helping meetings run on time. 

Hosts can easily set up pre-registrations with all relevant meeting and venue details, and send QR codes for quick and easy sign-ins. This feature accelerates the check-in process and eliminates waiting times during visitor registration. 

As a comprehensive meeting management software, piLOBI offers digital check-in, real-time notifications for hosts, and an enhanced guest experience. With a strong focus on security, it ensures that all meeting and visitor data is securely protected. 

Additionally, piLOBI’s intuitive dashboard provides a visual overview of visitor data, displaying detailed insights on pre-registered visitors as well as new arrivals. This graphical presentation helps hosts stay organized and informed at all times. 

To further elevate security and tracking, piLOBI captures an image of every visitor upon entry and stores it securely in the customer portal, allowing for easy retrieval whenever needed. Whether you’re managing visitors or meetings, piLOBI provides the tools you need to ensure efficiency, security, and a seamless experience for everyone involved. 

• Microsoft Teams  

Microsoft Teams is a desktop and web-based software with many video conferencing and online meetings features. This platform allows you to customize meeting backgrounds if you love customization.  

Additionally, users can share screens during presentations to show their information on several platforms. You can also use its chat box tool to communicate clearly and share points during meetings.  

This meeting management software makes AI-powered audio and video experiences in Teams Rooms possible, providing a genuine meeting experience. Users have built-in access to other apps to transfer data in any format for lightning-fast file sharing. Moreover, it tracks the meeting’s performance for future updates using its trend and analysis tool.  

• Slack  

Slack is another top management meeting tool that lets users set up structured discussion channels. Users can also share insights by sending audio and video recordings using the Clips function.  

The AI capability will assist you in creating a summary of several channels or summarizing lengthy talks. When it comes to data sharing, Slack offers a quick and easy way to transfer information in any format.  

You can add notifications of the employee meetings that have been pre-scheduled using the announcement tool. Furthermore, this platform guarantees that your data is protected from misuse with features like Slack Enterprise Key Management. 

Slack Connect can also be used to connect to other third-party platforms for task automation, like Lucidchart, Google Drive, OneDrive, and many others. 

• Google Meet  

Google Meet offers a straightforward and practical framework for running online meetings. It integrates with Google Calendar and provides smooth scheduling and automated email notifications.   

The technology guarantees safe and excellent video chats and is perfect for organizations using Google’s suite of tools. 

• Zoom  

With its superior meeting management features, Zoom continues to be one of the most widely used video conferencing platforms. It is preferred due to its scheduling feature, calendar integration, and capacity to hold sizable webinars or meetings.   

Additionally, it offers cloud recording and transcriptions, improving follow-ups’ effectiveness after meetings.  

• Asana  

One popular project management application that has evolved into meeting management is Asana.  

To ensure nothing is overlooked, Asana users may plan meetings, create agendas, assign tasks, and monitor follow-ups. Due to its great degree of customization, teams may easily adapt meetings to meet particular requirements.  

• Zoho Meeting  

One of Zoho’s offerings is Zoho Meeting, which includes other solutions like Project Management, Marketing, Sales, and HR. This meeting management software’s form-creation capabilities allow you to develop employee surveys or evaluations.   

Furthermore, a private room can host secure meetings if you set one up. This online meeting tool enables you to record meetings and screen share to keep track of the records.  

• Doodle  

Doodle is a web-based meeting management tool with distinct features for teams, individuals, and businesses to address specific demands.    

Users can arrange conferences in group polls for meetings to assemble participants according to their availability. Additionally, you can use links to link Doodle to Zoom, Google Meet, or Webex to market your business.  

Instead of sending clients separate emails, users can book clients using its client booking feature. Its integrated calendar allows users to customize their meeting availability, guaranteeing efficient scheduling. Users can enjoy a seamless, ad-free meeting experience regardless of their chosen plan.  

• Click Meeting  

This software meeting management is a good option for planning large webinars because it can handle a lot of attendees. Live webinar scheduling can be stressful, so use its automated webinar feature to generate reusable meeting connections.  

Its whiteboard can also be used to schedule meetings and arrange ideas. Once the webinar ends, you can use the statistics tool to see how well the session went.  

• Cisco Webex  

Cisco Webex provides a variety of meeting management capabilities, along with excellent video conferencing.   

Users can record sessions for later use, arrange meetings, and discuss content in real-time. Due to its robust security features, businesses that value data security during meetings might consider Webex.  

Final Takeaway  

Meeting management software has emerged as a crucial tool for organizations seeking to enhance efficiency and collaboration in 2024. Leading tools with innovative features that simplify the meeting process include piLobi, Microsoft Teams, and Zoom.  

Thus, investing in the appropriate meeting management software can make all the difference in maintaining team alignment and productivity, whether you’re running in-person or virtual meetings.